Oak Capital (hereinafter “the Company”) may collect, use and manage information to identify individuals such as name, address, telephone number (hereinafter “Personal Information”) for the purpose of ensuring smooth business operations. The Company is fully aware of its obligation and social responsibility to safeguard Personal Information and confirms that it strictly observes all laws and legislation of Japan regarding Personal Information including the “Law Governing the Protection of Personal Information,” guidelines issued by the relevant ministries and agencies as well as the Company’s own regulations conforming to such laws, regulations and other codes when handling Personal Information. In addition, the Company shall use its endeavors for the timely revision and improvement of its Privacy Policy in response to requests or opinions provided by its users and in accordance with future changes in the applicable laws and regulations, etc.Whenever the Company revises its Privacy Policy, it will announce such revision on this website.Hence, we advise you to regularly consult our website.
1. Protection of Personal Information
The Company abides by the “Law Governing the Protection of Personal Information” as well as other related laws and regulations. The Company is at all times fully aware of inherent risks such as unauthorized access and data leakage when handling Personal Information and implements human and material safety control measures. In handling Personal Information, the Company shall use its endeavors for the continuous improvement of its Privacy Policy and the adherence to related regulations in line with future law revisions, changes in social conditions, audit recommendations, etc.
2. Use of Personal Information
2.1 Collection and Use of Personal Information
The Company may collect Personal Information through legally appropriate and fair means for specific business operations, as far as such operations require, within the scope of the intended purposes for which such Personal Information will be used. Unlessthe Company has obtained the prior consent from the subject individual of Personal Information,or it is legally permitted to do so, the Company shall not handle Personal Information exceeding the limits necessary to achieve the purposes of use.
2.2 Purposes of Use
Personal Information will be used within the limits necessary to achieve the purposes of use listed below.
- 1. To implement various measures designed to retain the relationship between the Company and its Shareholders;
- 2. To provide and forward various pieces of information upon request;
- 3. To conduct investigation or research related to the Company’s business operations;
- 4. To notify, report to and/or cooperate with competent governmental authorities or business connections under the relevant laws and regulations;
- 5. To support the Company’s crime prevention and crisis management;
- 6. To respond to inquiries;
- 7. To form employment-related judgments;
- 8. To conduct various administrative tasks;
- 9. For any other specific purposes notified at the time of collecting or obtaining Personal Information.
3. Proper Management of Personal Information
The Company has adopted appropriate safety control measures for the proper management of Personal Information to prevent the loss, destruction, falsification and leakage of Personal Information. In addition, the Company exercises rigorous surveillance over its employees in charge of handling Personal Information while carefully selecting and closely supervising the contractors to whom Personal Information handling is outsourced.
4. Continuation and Improvement of Personal Information Protection
The Company carries on exhaustive education and training of all employees emphasizing the importance of privacy protection when handling Personal Information and continuously reviews its Privacy Policy and improves its safety control measures appropriately.
5. Disclosure, Provision and Shared Use of Personal Information to Third Parties
To ensure smooth development of its business operations, the Company may outsource the management of Personal Information in whole or in part and provide the contractor with the necessary Personal Information. Except where (1) the company uses outsourcing for the management of Personal Information, (2) prior consent from the subject individual of Personal Information has been obtained and (3) it is required to do so pursuant to a law or ordinance, the Company shall not provide Personal Information to third parties. In addition, the Company will make advance announcement of all relevant matters and notify the subject individual of Personal Information whenever it decides to use Personal Information jointly with specified parties.
6. Disclosure, Revision or Deletion of Personal Information
Individuals, who are subject of the Company’s preserved personal data wishing to make a request to disclose, correct, add to, delete or cease the use of such data, are asked to submit such requests by clicking on the Contact link below. Except for disclosures which are not required pursuant to applicable laws and regulations, the Company shall respond to requests for disclosure within a reasonable period and scope after properly identifying the individual making the request. In case a request is made for a disclosure in writing, a request form must be submitted to the Company.
7. Inquiries regarding Handling of Personal Information
The Company will properly and expeditiously attend to all inquiries related to the handling of Personal Information.
